Privacy Policy

Effective Date: February 1st, 2025

Talentus ("we," "our," "us") values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and disclose your information when you interact with our recruitment consulting services.

1. Purpose and Scope

This Privacy Policy ("Policy") applies to Talentus K.K., subsidiary of parent HR consultancy company, Japan People Team.

The protection of your personal data is important to us.

This Policy explains how we collect, use, disclose, and protect your personal data and your choices about the collection and use of your personal data. It is important that you read this Policy in conjunction with any notices or statements that we may issue at the time of collecting your personal data. Such additional notices supplement this Policy unless stated otherwise.

References in this Policy to "we," "us," or "our" refer to Talentus K.K.

2. What We Do

Talentus provides:
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Recruitment Services: Recruitment consultancy services placing candidates on a permanent, contract, and interim basis across a range of industries and geographies.
Outsourcing Services: Business process outsourcing services assisting companies with their permanent recruitment, temporary recruitment, contingent workforce solutions, and supply chain and labor supply.
Advisory Services: Other consultancy, technology, and advisory services related to recruitment, including market intelligence, future of work, and talent development.

3. Information We Collect

We may collect the following types of personal information:

3.1 Candidate Information:
- · Name, contact details (email, phone number, address).
- · Professional details, including CVs, work history, qualifications, and references.
- · Job preferences, salary expectations, and interview feedback.
- · Identification documents (where applicable and permitted by law).
- · Sensitive or special category data, such as diversity information, with explicit consent where required.
3.2 Client Information:
- · Name, job title, and business contact details.
- · Company details, including hiring needs and organizational structure.
3.3 Website Usage Information:
- · IP address, browser type, and browsing history on our website.
- · Cookies and similar tracking technologies to improve user experience.
3.4 Third-Party Sources: We may receive personal information from:
- · Publicly available sources such as LinkedIn or job boards.
- · Referrals or other third-party service providers.

4. How We Use Your Information

We use personal information for the following purposes:

4.1 Recruitment Services:
- · Matching candidates with potential job opportunities.
- · Communicating with candidates and clients regarding recruitment processes.
- · Conducting background checks and verifying qualifications (with consent).
4.2 Business Operations:
- · Maintaining records and managing contracts.
- · Improving our recruitment services and processes.
4.3 Compliance and Legal Obligations:
- · Ensuring compliance with applicable laws and regulations.
- · Responding to lawful requests from regulatory authorities.
4.4 Marketing (with consent):
- · Sending newsletters, job alerts, or industry updates.

5. Sharing Your Information

We may share your personal information with:
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Clients: To present candidates for job opportunities. (Only with your express permission)
Service Providers: Such as IT support, data storage providers, and recruitment software platforms.
Regulatory Authorities: If required by law.
Affiliated Companies: Within our corporate group to enhance services.

We do not sell or rent personal information to third parties.

6. Data Security

We implement robust security measures to protect your personal information, including:
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Encryption and secure data storage.
Restricted access to sensitive information.
Regular security audits and updates.

While we strive to protect your data, no system is 100% secure. We cannot guarantee absolute security of your information.

7. Data Retention

We retain personal information:
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For as long as necessary to fulfill the purposes outlined in this Policy.
To comply with legal, regulatory, or contractual obligations.

If you wish to have your data deleted, please contact us using the details below.

8. Your Rights

Depending on your location, you may have the following rights:
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Access: Request access to your personal information.
Correction: Request corrections to inaccurate or incomplete information.
Deletion: Request deletion of your personal information.
Restriction: Request restrictions on how we process your data.
Objection: Object to processing based on legitimate interests.
Data Portability: Request a copy of your information in a machine-readable format.
Withdraw Consent: Withdraw consent for data processing at any time.

To exercise these rights, please contact us using the details below.

9. Cookies and Tracking

Our website uses cookies to:
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Enhance functionality and user experience.
Analyze website usage.

You can manage cookie preferences through your browser settings.

10. International Data Transfers

If we transfer personal information outside of your country, we ensure that appropriate safeguards are in place, such as:
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Standard Contractual Clauses (SCCs).
Compliance with applicable data protection laws.

11. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The latest version will always be available on our website.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us:
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Talentus
4F PLAFAS Ebisu Minami
1-20-6 Ebisu Minami, Shibuya-ku
Tokyo, Japan, 150-0022
Email: Robert.mciver@talentus.co.jp
‍Phone: 080-7972-5255